Exhibitor Fees and Shipping Instructions

Exhibitor Registration is $2,500 and includes:

– 1 Draped table top (floor displays prohibited)
– 3 Exhibitor passes (additional exhibitor passes are $150/each)
– 1 Electrical outlet
– Free Exhibit Hall Wi-Fi (hard-line Internet connection available for $250)
– Attendee list e-mailed one week post conference

Exhibitor set-up and tear-down times are:

– Set-up: Wednesday, 11:00 AM to 4:30 PM
– Tear-down: Thursday, 7:30 PM


All boxes and materials shipped to the hotel for the Conference will need to be delivered three (3), working days prior to the meeting dates, September 7, 2018. Due to the limitations on storage, please notify us of any large shipments of oversized items so that the appropriate arrangements may be made. Additionally, all boxes, materials, and equipment shipped to the Hyatt Regency Scottsdale will require the following information:

ATTN: Gareth Williams CSM Hyatt/Nancy Clifton Meeting Planner WSAA
Exhibitor Company/Contact Name
BOX: 1 of _
Hyatt Regency Scottsdale Resort & Spa at Gainey Ranch
7500 E Doubletree Ranch Road
Scottsdale, AZ 85258

The Hyatt Regency Scottsdale will not accept packages or shipments arriving C.O.D. Any shipments not prepaid will be refused by the hotel and no notification will be made by the hotel to the shipper. Additionally, neither WSAA nor the hotel assumes responsibility for any loss or damage to packages, boxes, or shipments received prior to, or following, your event unless arrangements have been made. It will be most helpful if you have copies of your tracking number(s) and the name of your shipper. Neither the hotel nor WSAA accepts any responsibility for a lost package(s) if you cannot provide us with a tracking number and shipper.


All packages that are to be shipped out following the conference are to have a completed, prepaid shipping label attached. Neither the hotel nor WSAA accepts any responsibility for boxes, table top displays etc. that are not correctly labeled nor prepaid. We suggest that you have a preprinted label for each item that you intend on shipping. If you have any questions regarding this please contact Nancy Clifton, nbclifton@msn.com or (970) 978-5625.